Outbound sales appointment automation from the first yes to the calendar
The hardest part of outbound is the reply that says "sure, let's talk", followed by three days of back and forth about times. OutreachAuto spots those replies, answers with your booking link and a few proposed times in the prospect's own time zone, and puts the booked meeting in your calendar and your CRM.
From interested reply to booked meeting
Every reply that comes back from a sequence gets a label. Two of those labels matter most for booking: interested and meeting request. For both, OutreachAuto drafts an answer that thanks the person, keeps the tone of the thread, and offers a clear next step. You can send it as written, edit it, or let OutreachAuto send it automatically for the sequences where you have turned that on.
The answer goes out in the same thread, from the same inbox that sent the sequence, so the buyer always talks to one consistent sender.
- Replies labelled interested or meeting request get a booking answer drafted straight away
- Not now replies get a polite answer and a reminder date instead of a push
- Wrong person replies with a referral get a short note for the colleague they named
Your booking link, placed where it helps
A booking link on its own can feel abrupt. A booking link with two or three specific times feels like a person who has checked their diary. OutreachAuto adds your booking link to the answer and, next to it, a short list of open slots taken from your calendar. The buyer can reply with "Tuesday works" or click the link and pick any slot that suits them.
- Your meeting length, buffer and working hours respected
- Slots chosen from open times in your calendar
- Link and slots kept in sync, so a slot that fills up is not offered again
Proposed times in the prospect's time zone
Nothing slows booking down like a buyer doing time zone maths. Proposed times are written in the prospect's local time, with the zone named, so a buyer in Chicago reads "Wednesday at 10:00 Central" while you see the same slot in your own zone. When the prospect replies with a time in plain words, OutreachAuto reads it in their zone, not yours.
Meetings that land in your calendar and your CRM
A booked meeting is only useful if the person taking it has the context. When a meeting is booked, OutreachAuto adds it to your calendar with the prospect's details and a link to the thread. It also records the meeting in your CRM with the contact, the company, the sequence that started the conversation and the account brief, so the call opens with the right facts.
| Plan | How meetings reach your CRM |
|---|---|
| Starter | CSV export of contacts, activity and meetings |
| Growth | Two-way CRM sync of contacts, activity and meetings |
| Scale | Two-way sync plus mapping to your CRM custom fields |
Starter
- How meetings reach your CRM
- CSV export of contacts, activity and meetings
Growth
- How meetings reach your CRM
- Two-way CRM sync of contacts, activity and meetings
Scale
- How meetings reach your CRM
- Two-way sync plus mapping to your CRM custom fields
How meeting booking works in OutreachAuto
-
1
Connect your calendar and add your booking link in settings
-
2
Set meeting length, buffers and the hours you take calls
-
3
Launch a sequence from your email sequence software setup
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4
Interested replies get a booking answer with times in the prospect's zone
-
5
The booked meeting appears in your calendar and your CRM with the full thread
You decide how much runs on its own
Some teams want every booking answer checked by a person. Others want the loop closed at night while they sleep. Booking answers can run in review mode, where they wait for your approval, or in automatic mode per sequence. Either way, every answer is saved in the thread and visible to your team.
Pricing for meeting booking
Meeting booking is included on every plan. Starter starts at 49 USD a month billed yearly, Growth adds two-way CRM sync and Scale adds custom field mapping.
- Starter 49 USD
- Growth 124 USD
- Scale 299 USD
Does meeting booking automation work with my own booking link?
Yes. You add the booking link you already use, and OutreachAuto places it in booking answers along with a few proposed times from your calendar.
How does OutreachAuto know the prospect's time zone?
It works it out from the company location and the contact record, and writes proposed times in that zone with the zone named.
Can I check booking answers before they send?
Yes. Each sequence can run booking answers in review mode, where they wait for your approval, or in automatic mode.
Where do booked meetings show up?
In your connected calendar, with the prospect's details and the thread, and in your CRM. Starter exports meetings as CSV, Growth and Scale sync them both ways.
What happens to replies that say not now?
They get a polite answer and a reminder date, so the conversation can restart later without pressure.
Start with the email that earns the meeting
Enter your website, your offer and your ideal customer. OutreachAuto writes the first email for a matching company, and the full loop, booking included, opens with your plan.
